Article 36 of the NTU University Organizational Regulations stipulates that: “The University Affairs Meeting is the most crcial ustrategic meeting of the University. The representatives of the University Affairs Meeting consist of the University’s President, Executive Vice Presidents, Vice President for Academic Affairs, Vice President for Student Affairs, Vice President for General Affairs, Vice President for Research and Development, College Deans, heads of departments / graduate institutes / non-college units, together with representatives of faculty members, research fellows, teaching assistants, staff members, custodians, and students bodies.”
Article 39 of the NTU Organizational Regulations stipulates that: “The University’s President may appoint related personnel to attend the meetings as non-voting attendees if needs arise.”
Meeting Time
Article 38 of the NTU Organizational Regulations stipulates that: “The University Affairs Meeting is convened by the President of the University, and should be held at least twice every semester. Over half of the appointed representatives must be present at the meeting in order for the meeting to begin. Emergency Meetings can be held if requested by one fifth or more of the appointed representatives. Once an emergency meeting is requested, the President must hold a meeting within 15 days of submission.”
Meeting dates shall be included in the University Calendar after being discussed and approved at the Administrative Meeting.
Meeting Proposals
Article 10 of the University Affairs Meeting Regulations stipulates that: “All proposals for discussion at the University Affairs Meeting must be requested by at least 5% of all representatives, except in the circumstances where the proposal is raised by the President of the University or by representatives of individual colleges.
Article 7 of the Regulations for the Procedure Subcommittee of the University Affairs Meeting outlines that: “If an issue is proposed by either the President or by any college, the proposal can be submitted for discussion once the administrative procedure is completed. Committees or task forces set up by the University Affairs Meeting may also submit their resolutions as proposals for discussion if the resolutions meet the requirements for joint proposal submission by University Affairs Meeting representatives. As for issues jointly proposed and signed by meeting representatives, the proposed issues can be submitted once representatives are elected at the first meeting of each academic year. Proposals must be submitted before the deadline, late submissions will not be accepted. Nonetheless, for those with special circumstances, further decisions will be made at the meeting. All proposals shall be numbered and dated upon delivery to the Secretariat.”
(Contact Person: Chia-En Ko, Tel: 33662036, E-mail: chiaen@ntu.edu.tw)
Procedures for Joint Proposal Submissions from Representatives of the University Affairs Meeting
The methods for joint proposal submission include signature of supportive representatives as original document, signed facsimile, joint emails, and signature on behalf of other representatives (must include another signed declaration of the representative). The person submitting the proposal will be the head contact person of the issue. At the time of submission the head contact person must sign and assume responsibility for the materials and documents submitted.
(Resolution of the first University Affairs Meeting of the 2003/2004 academic year, first semester.)
Minutes of the University Affairs Meeting
In addition to being published as university news, all meeting minutes must be bound into books once the contents have been examined and confirmed. Those in need of the minutes may consult or borrow from the Office of Secretariat or special archives section of the Main Library. The minutes of the first University Affairs Meeting of the second semester in the 1996/1997 academic year, as well as the minutes of the meetings thereafter, can be found at these two locations.